POLO PARK HOMEOWNER ASSOCIATION
426 Polo Park Blvd. Davenport, FL 33897
863-420-1591
HOA BOARD MEETING/MEMBERS
February 12, 2024
Meeting called to order at 7:00 p.m.
Attendance: Daniel Basham
(President), Mike Wright (Vice-President), Linda Bailey (Secretary), Marianne Helmprecht (Treasurer), Jeff Polston (Director), Linda
Sherrin (Director), Scott Rapp (Director)
Absent:
no one
Pledge of Allegiance was
led by Daniel Basham
Prayer was led by Richard
Ackerman
Secretary Report by
Linda Bailey
Motion to accept the minutes from January 8, 2024 by
Linda Bailey; seconded by Scott Rapp.
Jeff Polston stated that the Polo Park minutes of
January 8, 2022 (I believe that Jeff was referring to the January 8, 2024
minutes and not the January 8, 2022 minutes) indicated that Mike Valdez was the
secretary, Jeff corrected the minutes by stating that Mike Valdez was not the
secretary at that time. Elise Hersey was
the secretary and she was not replaced.
Shirley Hosner had resigned previously and she was replaced. Daniel Basham asked if there were any other
comments that Jeff wished to make. Daniel
then asked the board if there were any other additions or corrections to the
January 8, 2024 meeting. All those in favor of accepting the report say Aye,
and those opposed say Nay. Daniel told
the meeting that the report was accepted.
Treasurer Report by
Marianne Helmprecht
Homeowners Association
Bank balance brought
forward is $134,249.50
Deposits for the month of
January $256,731.64
Invoices paid $29,334.20
Bank balance as of
January 31, 2024 $360.713.42
We have $1,000.00 in
Fifth/Third Bank
Reserves are $193,010.38
Money market $360,713.42
CD (Certificate of
Deposit) $151,189.40
Total $705,913.20
Polo Park Activities
brought forward is $20,107.99
Deposits were $18,964.43
Invoices were $3,110.50
Bank Balance for the
Activities is $31,700.69
Total Activity money
$51,191.36
Polo Park Golf Course Balance
forward $13,362.03
Deposits for January
$22,494.60
After deposits $36,126.63
Invoices paid $20,028.53
Bank Balance as of
January 31, 2024 $16,098.10
Jeff Polston questioned what bank the CD money of
$151,189.40 was in. Marianne answered
that the CD money was in the Truist Bank.
Jeff asked for the location of the Truist Bank. Marianne gave the location as Berry
Town. As there were sounds of disgruntlement
from the residents, Jeff took it upon himself to tell the residents that we
need to know where our money is and if you, the residents, didn’t want to know
where our money was, then don’t participate.
This is a meeting for the Board.
You, the residents, are here to listen.
Marianne added for everybody’s knowledge that the CD came due February 2
and made over $6.300.00 in interest.
Jeff asked where that interest was shown in the Treasurer’s report. Marianne told him that the report was as of
January 31 and that the CD came due February 2.
Then Jeff asked for the total of all the money that Polo Park owned as
of January 31. Marianne said that she
didn’t have that.
Daniel asked if there were any additions or
corrections to the Treasurers report.
Linda Sherrin reported that Marianne and her realized that the
Treasurers report for the January balances were a little off. Linda indicated that Marianne and her were
going to work on the Treasurer’s report during February and get it to where it
should be. She commented that the
balances should show exactly what we, Polo Park, have left to spend. At this moment the reports aren’t’ showing
that. Marianne and Linda Sherrin will
work on it during February to set things right.
Jeff indicated that he was not willing to accept the Treasurer’s Report
until it was corrected. Marianne indicated
that she would correct but it won’t be today.
She will put it out on Polo Park Facebook. Linda Sherrin proposed that they (Linda
Sherrin and Marianne) would correct the Treasurer’s report and present it at
the next board meeting. The report would
be tabled and presented at the next meeting.
Linda Bailey seconded the proposal.
Daniel stated that there is no discussion on a tabled motion and asked
to those in favor to respond by saying Aye.
The tabled motion was accepted.
The Activities Reports
Golf Committee Report
by Mike Wright
Our memberships are fine. We have had 4 days less than we were open
last month due to weather. Our revenue was
just slightly down from last year, again, that was all weather related. Right now, the course was very busy. Paul Curtis, the pro shop manager has
resigned due to health reasons. Robin,
the former pro shop manager, will be acting manager until a replacement for
Paul is found. We have a couple of other
people that we are going to be interviewing and then we will have an HR meeting
to approve them soon. Everything is
covered. Linda Sherrin asked about the
rules that were handed out of the Polo Park Golf Course. Mike explained that the rules were for
everyone to peruse during the next month and that the rules would be for
discussion at the next Board meeting.
Buildings and Grounds
by Scott Rapp
Scott indicated that there were two new items to take
care. He then asked if the items should
be discussed now or at the end of the meeting as new business. Daniel suggested that the items wait until
the end of the meeting. Other than the
new items to be discussed, Scott had nothing further to report.
Architectural Review Committee
(ARC) by Linda Sherrin
ARC is working hard to try to keep this community looking
good. Linda was asked by ARC to explain
the Fining Committee. First thing the
members of ARC do is drive around the park in teams of twos to determine if there
is a house that required some maintenance (i.e., washing, painting, etc.). A friendly reminder is sent out to remind the
resident of the upkeep needed for their home.
The resident has 30 days to correct the problem. Lauri Wares puts her name and number on the
letter so that the resident can contact her if there are questions concerning
the content of the letter. After the 30
days, the letter goes to the Board. The Board
then decides whether or not to send it to the Fining Committee. The Fining Committee is not the Board. It is the Fining Committee who then decides
if the Board should send a letter to the resident asking them to rectify the
situation. If the decision from the
Fining Committee is to send a letter to the resident, the President of the
Board, in this case Daniel Basham, will write a letter to the resident giving
them another 30 days to correct the situation before the fining schedule begins
at $50.00 per day. There will also a
hearing where the resident can represent him/herself to the Fining
Committee. The outcome of the hearing
will determine if the resident is fined or not and when the fines will
commence. There is help available for
those who are having difficulty correcting the problem. Contact Laurie Wares for any help that may be
needed. If residents in the park have a
complaint about the upkeep of a home in the park, they have two methods to
report the need. A resident can either
call Laurie Wares about the situation or a resident can write a note to the
Rules and Reg committee about the problem.
They, the Rules and Reg Committee, will decide if a letter is warranted
and will ensure that one goes to the resident through the right channels and in
a timely fashion.
Linda Sherrin made a motion to prohibit the future
planting of bamboo to be added to the current amended Restated Rules and Regulations
under the appearance and maintenance of property. The planting of bamboo on any lot is
prohibited. This motion was seconded by Mike Wright. Linda asked for any discussion. Jeff stated that this topic was not on the
agenda and that the Board had not had a chance to talk about it. He asked that Linda would give the Board a
chance to confer within itself and get their opinions before taking a vote on
it. Linda then suggested that someone make
a motion to table it. There was a
discussion of how difficult bamboo was to get rid of and how invasive it could
be. Jeff made the motion to table the
vote on prohibiting the planting of bamboo until he, Jeff, had an opportunity
to discuss the issue further with the members of the Board. Daniel asked for a second to the motion. As no one seconded the motion, the motion
died for lack of a second. Linda asked if we could vote on the motion as it was
presented earlier. Mike remained as
having seconded the motion. Daniel asked
if there was any more discussion. Jeff,
once again, stated that this topic was not on the agenda. He continued to state he felt it was normal
procedure to have it included in the agenda so that the members of the Board
could have a look at it and vote on it at the next meeting. Daniel asked for those in favor of
prohibiting the planting of bamboo say Aye.
All but Jeff Polston stated Aye.
Those opposed to say so. Only
Jeff Polston was opposed.
The ARC committee submitted and approved 26
forms. Linda thanked everyone for their
hard work, especially the ARC.
Rules and Regulations Committee Report
by Linda Sherrin
Linda began by saying that this committee, also, works
very hard. This committee sent out 16
letters. Five of those homeowners
fulfilled the requirements stated in their letters. Driveways are on hold because of the ongoing
swale project but that will be on hold until we get our community back
together. There are 14 driveways on
hold.
Jeff interjected his wish to return to the motion of
bamboo. Daniel stated that the issue of
tabling the motion of bamboo had failed and that the meeting had moved on.
Pool Committee Report
by Marianne Helmprecht
The company working on the pool are waiting on
tile. Tile had to reordered as the
original tile that was ordered was not the right size. Marianne had to pick out a new tile and order
it. Once it arrived, the project should
move along smoothly to its completion.
Jeff added that he was in contact with Ryan from
Hallmark Pools and Spas in regards to the pool and that the tile was in and would
be coming to pool that day.
Both Marianne and Daniel thanked Jeff for his
information.
CERTS Committee
by Linda Bailey
Two projects going on right now. There is a CPR class that will be
coming. Hopefully people will sign up
for that course in either clubhouse.
Also, there are smoke alarms being offered for our homes. Once again, sign up in either clubhouse and
someone will come and install them for you.
CAP Committee Report
by Linda Bailey
Marcia Rockinson is on vacation
this week. There are new members that Marcia
wanted us to know about. They are Rich
and Mickey Curtis, Dorothy Santomarco and Larry
Wilson. The flock cameras. We are still waiting on the county for the
permits for the cameras. That project
will finish as soon as they are permitted.
VETS Committee
by Daniel Basham
There are 2 additional benches that have been
ordered. There is also some
reconfiguring of the border around the stones on the Polo Park side of the
area. If anyone needs a flag, the vets
have flags for sale. Daniel asked if Sam
had anything else to add to that. Sam stated that a resident wanted to put a
bench in memorial for her husband and that her mother, also, wanted a bench in
memorial for her husband. The Memorial
has been reconfigured to accommodate the two new benches. The dedication ceremony will be on March 22
at the Boulevard Clubhouse at the memorial at 10:00 a.m. Sam asked if there were any questions. There were none.
Old Business
Daniel asked Marianne if there was anything more to
add concerning the pool. She answered
that there was not.
Daniel asked Jeff if he had anything to add about the
pool. Jeff said he did not.
Daniel mentioned an item under Old Business on blinds. Who is knowledgeable on that. Linda Bailey said that she was. The blinds have been ordered and should
arrive within a week or two, three weeks at the most. They are going to do something a little
different at the kitchen. Instead
of what is there now (verticals), it will be a drop-down screen. A description of the blinds ensued.
Keys for the compound. Mike Wright asked if there was anyone with a
key for the compound. There are 15 spots
for motor home and trailers and we even have a pontoon boat in there. People pay monthly and can’t get in after 2
p.m. or on the weekends. If someone with
an item in the compound who is paying the monthly fee wants a key to the
compound, they may have one with a refundable.deposit
of $25.00. Mike asked if the board was
in agreement. Jeff stated that this was
not something that was discussed before the meeting. He had something to
add. Mike said that it had been
discussed at another meeting. Daniel
informed Jeff that it had been discussed in the December meeting. Jeff agreed that it had been discussed in the
December meeting. He offered that he had the answer for everyone. That in December the Board had talked about
getting a realtor’s lock box which has a combination on the outside. This would allow those wanting to enter the
compound to enter the combination to obtain the key, use the key to open the
gate and then place the key back in the lock box once they have finished their
business. Jeff stated that only one key
and a realtor’s lock box was all that was needed. Mike agreed that would be another good
solution. He asked the others on the
Board what their opinion was. Mike liked
the idea of the realtor lock box. Linda
Sherrin thought it would save money.
Mike added that it would save money.
Perry suggested that the key could be dropped in the sand or lost in
another way or taken home in error. Perry
had another solution which would be to have a combination lock. Mike suggested that there are 15 people who
would have the combination. Linda Sherrin
commented that those 15 owners would likely be careful protecting the key or
combination as the safety of their possession directly affects them. Linda continued to suggest that the lock box would
be a good place to start. The lock box
code can always be changed. Linda Bailey
asked where a lock box could be obtained.
Jeff answered that Lowes sells them.
Jeff added that they could be purchased on Amazon. Linda Sherrin made a motion for the purchase
of a lock box for the compound; Jeff Polston seconded the motion. Daniel than asked for the members of the
Board to vote in favor by saying Aye.
Those opposed say so. All members
of the Board were in favor. The motion was
carried.
The swales update. Scott Rapp from Buildings and Grounds gave us
an update. The County is in the park and
already marking where they are going to dig up the swales in the front
yards. There was a meeting with the
county officials and we were assured that the digging would be minimally
invasive. All they are trying to do is get
the ground back to where the land was when the manufactured homes went in. The markings indicated that the digging would
only be about 2 feet wide. They will try
not to disrupt anyone’s concrete driveway.
If there is pipe currently running under a driveway and it is in good
condition, they will leave it alone.
However, if the pipe has collapsed, or if the driveway was raised
without a pipe, they will have to pick up some of the concrete. They will come back in and replace the
concrete. However, they will not paint the concrete. It’s up to us to plant grass. They recommended that we use seed or allow
the grass to grow in on its own. If we
use sod then we will need to dig down to allow for the sod root mat which could
be about 2 inches. If you place sod back
in the swale without digging down, the county will come back in and dig it up
again and take your new sod. Scott
recommends to wait until the stakes are put in your yard before you decide what
needs to be changed. If there is a tree
in the way, they will remove it. They
will not ball it up. Daniel commented
that he thought that it was the homeowner’s responsibility to remove any
trees. Scott said that if the homeowner
wants to save a tree, then that it is the homeowners responsibility to take
that tree out. If left, the county will
dig it up and remove it. This is our
first step to getting the storm water under control. This is a free step for us to do. This may not be the only step we need to
take. Mike added that he was told today
if a big storm was coming, the ponds would be pumped out by residents of Polo
Park two days before it arrived to allow for more water to flow into the
ponds. Mike continued to report that we
are looking into getting a diesel pump available that will allow us to pump
1,000 gallons per minute. It would be
placed at the end of the second tee.
That’s where the pond drains out and it doesn’t drain very well. A 6 inch pipe would
be placed there and that would go through the pump and then 100 to 150 feet
over a natural damn. Permission must
come from Swiftmudd (Southwest Florida Water
Management District) before this action is taken. If Swiftmud does not allow for that, then
Swiftmud must come up with another plan.
The budget.
Marianne stated that budget will remain as is, that is last year’s
budget. It is currently $60.00 per
month. The first quarter beginning in
January with a payment due of $200.00 and $180.00 for the next 3 quarters. Some people have only paid $180.00 for the
first quarter and need to pay the remaining $20.00. Linda Sherrin added that the board was tasked
to present the new budget on April 1.
Our documents say that we can use the old budget until the new budget is
presented. It is not to be let go for a
year. We have to have a budget committee
and we have to have meetings to come up with a 2024 budget. The good news is that we know what the actual
2023 budget and expenses were and we can add the CPI (Consumer Price Index) of
3%. Meetings need to be scheduled and a
budget needs to be prepared and presented.
Jeff adds that not only did the membership give us that directive, we
are also held accountable by our covenants and our covenants say that we must
have a budget. Marianne answered that
she will create a new budget and we will have meetings. Jeff added that we will have to send out
notices 14 days in advance of that meeting to all members. Marianne agreed that she would do that. Linda continued that it had to be a special
meeting.
Articles of Incorporation, Covenants and Restrictions
and By-laws.
Linda Sherrin will speak on that.
She stated that we met with the lawyer via a phone conversation and the
lawyer presented us with a way to collect money when people moved into the
park. We were going to call it a
fee. We discussed $1,000.00
originally. The Board decided that it
would be $2,000.00, Polo Park East has $3,000.00 and some parks have as much as
$5,000.00. to move into a park. The
lawyer would incorporate it into our Amended and Restated Declaration of
Covenants and Restrictions for Polo Park.
The 2020 board presented these fees to the lawyer in 2020. They were never filed. That’s why we are working under the 2013
Restated Covenants and Restrictions. The
lawyer added the new owner fees to the Restated Covenants and
Restrictions. When Linda looked through
the Restated Covenants and Restrictions, she saw some areas that changes need
to be made but it is her suggestion that we pass the amended Restated Covenants
and Restrictions, and start collecting the new owner fee of $2,000.00. We can, then, go through the Restated
Covenants and Restrictions and make the corrections and changes as we agree
upon. It can, then, be brought forward
to the residents and voted upon. Linda
proposed that both the new budget and the amended Restated Covenants and
Restrictions be discussed and voted upon at the same meeting. Jeff added that the proposed amended transfer
fee Amended and Restated Declaration of Covenants and Restrictions for Polo
Park had been given to the Board. It was
sent in an email and everyone had had a chance to look at it. Jeff moved that we accept the proposed
changes of the Covenants and Restrictions and that the transfer fee as it is
registered in Article 30 is accepted by this Board and that we move on for a
public vote within our community.
Marianne Helmprecht seconded the motion. Mike would like to ask as people have
expressed to him their concern that if someone moved from one property to
another within the park, will they be subject to a transfer fee. Jeff answered that the transfer fee is
attached to the property. The buyer will
pay the transfer fee. That is not to say
that the seller couldn’t negotiate and pay that fee for the buyer. Even if they moved from one spot in the park
to another, they will be required to pay the fee. Motion is passed unanimously.
New Business
Parking at the Boulevard Clubhouse. Scott Rapp spoke on
that. Currently golf carts are running
up into the bricks of the Veterans Memorial in front of the Boulevard
Clubhouse. The proposal is to place
parking stops along the edge of the Memorials bricks. As some of the carts are a little longer than
the available area, we are going to paint a line the depth of a golf cart with
a yellow line. There is plenty of room
for cars to pass by. Sam continued by
explaining that the lines that will be seen are the same as what can be seen in
parking lots. There will still be about
13 feet for a car to drive by. A normal
roadway is only 12 feet wide so there will be plenty of room. The yellow lines are there just to designate
where the drive is and where the parking for the golf carts is. Jeff asked Scott if he worked with the
Buildings and Grounds Committee on this project and if the Buildings and
Grounds Committee wanted him to bring it to the Board for approval. Linda Sherrin asked where the money was
coming from for this project. Sam
answered that the parking stops have already been purchased by the Veterans
Committee and now it was just a matter of Mike Mackey and Dan Baumer to install them.
There should be no further cost involved. Linda thanked the Veterans Committee. Scott then made a motion to approve the
installation of the parking stops and the painting of the lines. Jeff seconded the motion. Daniel asked for a vote. The motion passed.
Daniel invited Perry to talk about the repurposing of
the old sound system. Last week or
the week before Perry removed the old speaker system that was in the Challenger
Clubhouse. Some painting will be
required where the speakers were as it seems the last time the room was
painted, it was painted around the speakers.
The equipment being removed is 4 speakers, 4 mounts, the snake, the rack
that had the old analog mixer in it as well as the digital EQ as well as the
other accessories that went with the sound system. It’s up to the park to decide what they want
to do with it. If they have a use for it
to remount it somewhere else, there are some limitations to it. They are not outdoor speakers, the amplifiers
are still good, the mixers still work though its kind
of antiquated but it could be utilized somewhere else. Or you could decide to sell it. Some of the equipment does have some value
and if the decision is to sell some of the stuff, Perry’s company many be
interested in buying it. Daniel asked if
there was also a CD/VHS player recorder available. Perry answered that he didn’t know if it
would record but that it was just sitting on top of the rack and hadn’t been
used in a year. Jeff asked if it was too
big for the Boulevard Clubhouse. Perry
answered that it could be installed there.
It’s not that big of a room. If
it was mounted outside under a canopy it might last for a while. Jeff then asked Mike if it would be useful
for the patio outside the golf pro shop.
Mike did not feel the patio needed a sound system. Jeff then suggested that Perry make an offer
for the equipment. Perry answered that he
was not interested in all of it. Linda
then restated that the option was to let Perry buy some of the equipment. She suggested to let Perry pick the parts he
would like and pay the value of those pieces.
Jeff proposed that as Perry worked hard to keep the sound system working
that the Board should just give him the pieces that he wanted. Mike seconded the motion. Jeff then altered his motion to gifting the
pieces of the sound system to Perry and Perry can decide what he would like to
pay for those pieces. Perry then
indicated that his company would be interested in the digital EQ and there are 2
switch microphones with the boxes for the microphones. Perry then offered $200.00 for that
equipment. Perry suggested that the
remaining pieces of equipment be donated to a church for its youth
program. Jeff motioned that the Board
accept Perry’s offer of $200.00 and put him in charge of dispersing the
remaining pieces of equipment. Perry
suggested that he would make a list of the residual pieces of equipment and
give that list to all the Board members.
Anyone interested in the pieces should contact a Board member to make
arrangements to pick it up. Jeff
restated the motion. Daniel asked for a
vote. The motion was passed. Perry asked to add an addendum to the motion
that just passed. For the Superbowl,
Perry had placed a 125 foot coaxial cable to allow for
the projection of the game. Perry asked
if the park wanted the cable to remain for future uses. If so, Perry would deduct the cost of the
cable, $55.00, off of the $200.00 for the equipment and would run the cable up
through the ceiling. Mike motioned that
the Board accept Perrys suggestion.
Linda Sherrin seconded the motion.
Daniel asked for a vote. All were
in favor.
Daniel made a request for a resident or two that would
serve as Sergeant at Arms at the Board meetings. Also, one that would serve as a time keeper
for our meetings. Robert had volunteered
for tonight’s time keeper. Jeff asked
about the purpose of the Sergeant at Arms.
Jeff then stated that the Board would also need a Parliamentarian. Daniel then asked to add to the list a
Parliamentarian. Anyone interested in
these positions should contact Daniel Basham.
Daniel asked if anyone has anything to add to Activity
Events.
Linda wanted to remind everyone that there is coffee
and donuts every Tuesday morning at 7:15 to 8:30 at the Challenger Clubhouse. And from 8:30 to 9:30 every Thursday morning
at the Boulevard Clubhouse there is coffee and chat and a little
breakfast. This Wednesday, the 15th,
there is a luncheon being held in the Challenger Clubhouse and that chili and
loaded potato will be served.
This week is busy with the Winter Games with a golf
scramble on Tuesday morning, lag putting and closest to the pin on Wednesday
morning, Thursday we have 8-ball, Friday we have hillbilly toss and euchre, and
Saturday we have Texas Hold ‘Em. Linda Bailey
has been requested to ask people to arrive a half hour early to allow for
checking in.
Wednesday’s until April we have AARP taxes.
Monday, March 4th we have the CPR
class.
Wednesday, March 6th we have Barnyard
Bingo, doors open at 5:30 and it costs $12.00.
Sunday, March 10th we have the Strawberry
Social that we are selling tickets for at $7.00, at the door it will cost
$9.00.
Wednesday, March 20 it’s the smoke alarms.
Linda Bailey had two more requests. There were containers in the clubhouse. If they are yours, please take them. If not, they will be thrown away. There is also a table that has free
bread. Please take the bread home with
you.
Marion Geake
announced that there will be 180 pulled pork sandwiches with coleslaw, chips
and drinks for Tuesday lunch.
Pat Bailey said that on Tuesday February 19th,
CERTS would be teaching tourniquets and care, and a brown bag lunch would be
included. You bring the brown bag and they
fill it. This is offered to
everyone.
Jim has tickets for St. Patty’s Day on March 16th. The tickets are $15.00 and the event is being
put on by the golf committee. There will
be a band, Tim Hargis.
Linda Sherrin wanted to share a few fun facts. Currently we are doing census. Trying to match our records with the
census. Currently 62% of the homes have
turned in their census. That’s 443 homes
out of 718 homes. The median age is
71. So far 19 persons are renters in 17
homes. Of the 443 homes only 255 have
golf carts. We have 219 snowbirds. Twelve people decided not tell us their
age. There are 22 people over the age of
90. There are 179 people in their 80’s. There are 295 people in their 70’s. There are 173 people in the 60’s. There are 42 people between 55 and 60. We have 19 persons under 55 living here. Linda will update these numbers as more
census come in.
Linda Williamson announced that the Social Committee
is looking for help with the Strawberry Social on Saturday, March 9 at about
9:00 a.m. There will be sign up sheets
in both clubhouses. Please wear a hat,
bring a cutting board, knife and a masher with you.
Barb Woodrich thanked all the bakers that set things
up for the bake sale.
Mel Geurts added that there will be a Canada Day
party. Its going to be a pot luck. There will be some Canadian dishes but it is
not necessary to bring a Canadian dish.
We are going to have games. There will be Canadian music playing. There will a DJ for after dinner. We are having a 50/50 draw and baskets. Please sign up in the Challenger Clubhouse. You do not have to be Canadian to come.
Linda Bailey mentioned that Tuesday, February 20th,
Care Plus will be here to give out free vegetables at 10:30 a.m.
Laurie Wares commented that she spoke to 2 men from
the County that are working their way through the park placing the stakes for
the swales. They told her that the dig
will not even start until the middle of the end of next month. Just giving people a
heads up.
Open Forum
Daniel stated that there will be an open forum for 20
minutes and that each person who wishes to speak will have 3 minutes to state
their business.
Bob Oliveira has been trying a key to open the gate to
the compound where his RV is stored. He
asked when he was going to get the key? Bob
stated that sometime earlier Bob had asked Jeff about a key and Jeff told him
that he had a pocketful of keys that would open the gate. Bob mentioned that earlier in the meeting the
question of who had keys was asked and Jeff said he did not have a key. So, Bob was wondering if Jeff was lying to
him before or just now when the question was asked. Bob asked Mike to open the gate and Mike
didn’t know which key opened the gate. It took Mike 20 minutes until he was
able to open the gate. Bob informed
everyone that there’s a list on the gate of people with keys but half of them
don’t have keys as they are no longer on the Board. Bob asked what the problem was for getting a
key. He indicated that he has been
promised a key for 2 months and still does not have a key. Bob would like a date and a time when he will
get the key to open the gate. Mike
answered that he would go to Lowes to get the realtor box and have a second key
made to his one key for the lock box tomorrow.
Laurie Wares asked when the code will be set and the
box placed and when will those people who need to get into the compound be
given the code. Mike will try to take
care of it tomorrow. He will phone every
one needing the code personally.
Dick Treur asked the Board
when an engineer will be hired by the board as was decided at the last Board
meeting. Scott answered that there are a
lot of parts to this question. Mike
Mackey who was the lead on the Buildings and Grounds Committee talked to an
engineer who would come out and look at our water problem. Mike was unsure whether this engineer was
going to cost us money or not. But the
Board is going to get in touch with him shortly and report back at the next
Board meeting.
An unheard question was asked by a resident. Scott answered that that was 2
questions. The swale project is already
in motion. Scott doesn’t believe that
statues at the end of the driveway will be affected by the work on the swales. There are certain areas that flood
badly. Scott said that things were
moving in the right direction and Scott hoped to have something to report in
the next meeting.
Carol Robert stated that it was her understanding that
Tom Becker walked the entire community with someone from the county and there
were drawings as well. Carol wanted to
know if there were any Board members who had seen those papers or contacted Tom
so we could have a short cut through this problem. Richard Ackerman came forward to answer the
question. Richard told us that Scott had
been accumulating a mountain of information.
Richard believed that Scott would get an engineer in to look at the
problem as he said he would and that we will have a report by next
meeting. Scott has not talked to Tom
Becker but he has been looking into it.
Its actually the Building and Grounds Committee’s job to find a solution
to the water problem and get an engineer in.
Patricia Bailey offered some information about eblasts
and that it’s a way to send out an email to everyone quickly. Patricia did not think it cost much, if it
cost at all. It would allow small
messages to go out to everyone quickly.
Dorothy Santamarco had a
question about the transfer fee. When
does it take effect? If someone is
closing tomorrow, do they have to pay the transfer fee? Jeff answered saying no. Donna then asked when it will take
place. Jeff answered that it might take
effect within the next 28 days.
Ron Baker wondered about a woman who had been appointed
to the board. He continued to say that
he felt she did a great job but then a new Board came on and got rid of
her. Why? Jeff answered that before the new board was
elected, the unelected members of the new board voted together to give
themselves a position as an officer on the Board. Jeff felt that the question should be
directed to the new members of the board.
Linda Bailey answered the question by saying that when she got the
budget and she was not happy with it.
Linda continued to answer that it was not correct and that she felt that
she could not vote for someone to do it.
Linda Sherrin asked why Linda
Bailey hadn’t asked her directly. Linda
Sherrin had three public meetings. The
Board passed the budget. Pat Hess came
to her with a question and Ginnie Thomson came to her with a question. In both cases Linda Sherrin corrected the
items under question. No one else asked
any questions.
Lori Stark had a question regarding the swale
project. There is a pole in front of her
house today. She would like to know more
about what will be happening to her front yard.
She had been told that there would be a meeting to discuss what was
happening. Daniel told her that there
had been a meeting and that he himself had been there. Lori asked what forum the announcement for
that meeting took place on. Daniel did
not know how the meeting was broadcast.
The meeting that the board had a few weeks ago, the county had asked
that only the Board members be present.
Daniel felt that Scott had relayed what was said at that meeting.
Sam Harris
announced that the County had been out to work on the pipes that have been
causing a problem with the women’s bathroom in the Challenger Clubhouse. With the changes that were made today, three
out of four of the toilets can be flushed at the same time successfully. Tomorrow the fourth will be worked on so that
by tomorrow night all four toilets can be flushed together without a problem.
As more than 20 minutes have passed since the
beginning of the open forum, Daniel closed the open forum.
Jim Rose announced that he had all the pictures of the
properties. Anyone who wanted to see
what was going to happen to their house, all they needed to do was come by his
house and see the picture and read what the county was going to do. Jim will help anyone to understand what will
be happening to the properties.
Mike Meier had heard that every director had an
assignment. Is that true? Daniel answered that not everyone on the
board had an assignment. Mike asked why
not. Jeff answered that he did not have
an assignment because he had not been assigned one yet because the Board had
taken the two assignments he had before the election away. Mike Meier asked how long had Jeff been on
the board. Jeff answered one year. Marianne spoke up and reminded Jeff that he
had declined. Jeff then said he had
declined because the four new board members had decided they wanted to do
something. Daniel suggested that the
arguing stop. Mike Meier suggested that
if Jeff had declined an assignment that he was a little negligent. Jeff agreed that he was negligent.
Daniel had nothing for the President’s Report.
Daniel then asked for a motion to adjourn. Motion was made by Linda Sherrin; seconded by
Scott Rapp. The meeting was adjourned at
8:52 p.m.
_______________________________ ________________________________
Linda Bailey (HOA Secretary) Wendy Mudd (Recording
Secretary)