HOMEOWNERS ASSOCIATION
BOARD MEETING
DECEMBER 13, 2021
ATTENDANCE: Karen
Grant, Shirley Hosner, Tom Becker, Vinny McCrave, Jim Glynn, Gary Mohler, Dave Murosky, Pat Hess
Call to order: Karen
Grant
Pledge of Allegiance:
All People
Prayer: Judy Berube
Secretary
Report: Tom
Becker read the previous minutes from November meeting. He touched on the important items that were
on the minutes.
Treasurer
Report: Shirley
Hosner reported that there are people that are overdue with HOA dues. This amounts to $12,054. If dues are not paid and up-to-date, you will
not be able to vote in the upcoming election.
She also said that all activity funds must be spent in order to avoid
paying taxes on money. The following is
the schedule of things that are happening here in Polo Park:
December 19th - Caroling
at 6:00 PM.
December
20th - Magic Show with Todd
December
24th - Christmas Eve Service 6:00 PM.
Challenger
January
9th - Cookie Social and Games offered here
in park
January
17th - Business Expo
January
22nd - Dinner Dance
January
31 - Winter Games Begin
Raffle for Dues to be paid for one year – January 10th
February will bring the Valentine Day Dance.
Need Cookies (2 dozen per person) for December 19th. This will be served after Christmas Caroling
along with hot chocolate.
The following is the Financial Reports:
Bank Balance October 31, 2021 $169,571.11
Deposits November $ 6,160.00
Invoices Paid in November $ 74,616.49
Bank Balance November 30, 2021 $101,114.62
Reserves:
Money Market $181,475.73
CD’S $151,159.01
Bank Balance $334,634.74
POLO PARK ACTIVITIES:
Balance Forward October $
22,495.21
Deposits November $ 6,834.57
Invoices Paid November $ 4,075.06
Bank Balance November $ 25,254.72
has been given for
new Boulevard door. Money donated for
exercise room for awning. Chapel gave
$400. for new Christmas tree, $500. To Sunshine Village, $500. They also give $500. To Food Bank and $100. A
month to Food Bank as well.
Shirley asked that the financial report be approved. Karen made the motion to approve and Dave
Murosky second. Budget was approved by
the Board.
GOLF COURSE REPORT:
Dave Murosky reported that rates will be going up as of January
1st.
Balance Forward October 31, 2021 $14,541.99
Deposit November $13,881.33
Invoice Paid November $16,422.18
Bank Balance 11/30/2021 $12,001.14
Rates will be increasing 5%. Outside players will be increased 20%. Residents that live in the park will receive
a 20% discount on items in the Pro Shop. Dave asked the Board to accept the new rates, Shirley Hosner made
the motion and Gary Mohler second the motion.
The Board approved.
Dave reported that some of the projects done on the course
was the lengthening of tee boxes. The
sod for these to be done was donated from the Poker Run, Thursday Golf,
PIPPS. Also new batteries were bought
for two of our carts and also, chargers were purchased. Leftover money was used for fertilizer and
seed for the course. A huge “THANK
YOU” to all that contributed to
purchasing these items.
As you know, the Pro Shop is in charge of selling tickets to all
functions here in the park. We are
asking all committee’s to have one of their people off their committee help
sell tickets, if it is a large line item, for at least the first day of
sales. The ladies in the Pro Shop try to
keep up with it, but sometimes it gets to be a lot and they have more than they
can handle.
Dave Murosky asked that the board accept the payment of the
bills. Karen Grant motioned that the
bills be approved for payment and Shirley Hosner second the motion. Board approved the payment.
Building & Grounds: Tom Becker said the inspector
will be coming to look at the new door on the Boulevard clubhouse
building. The door was paid for by Lynda
Poteracki and her Polo Park Strong Committee.
Roof on Challenger has been patched several times. We brought an inspector in to look at it and
see what we needed to do. He reported,
we need a new roof. Insulation is
starting to come down. Rain spouts and
eves need to be repaired/replaced. Full
report is at the office if anyone wants to read it. The Boulevard roof has another 3 to 5 years
before replacement. It does need eves
and rain gutters repaired.
We are still working on the pipes surrounding the
clubhouse. A lot of repair on game
courts, such as bocci courts, shuffleboard, tennis/pickleball, etc.
President’s report: Karen Grant said 165 Jackson
Park home will be going up for sale/auction to the public. Two more homes are in the process of soon
being up for sale/auction. Food pantry
run by Linda Fern and Lynda Potaracki.
This information as to who they are helping should be kept private. There are a couple people helping out with
food, but this is not part of the HOA.
Pro Shop – The amount of people buying tickets is sometimes
huge. We are asking that on the first
day of selling tickets for events, that someone off the committee who is
selling tickets help in the sales. Also,
activity bands and keys for clubhouses can now be given out at the office when
filling out contact report.
Karen asked that Jim Hiss help her in organizing the
workshop. The Business Fair Expo now has
17 companies signed up.
Audit – Karen brought this to our lawyer, he said no we are
not required to have an audit because we have an accountant that goes over our
books on a regular basis.
Karen said the office needs to be more accountable and the
filing system need to be more organized.
This will be looked into.
Mr. Green will be out on January 10th to power
wash the Challenger clubhouse from top to bottom. Also, the floors will be done at the
beginning of the year by a professional.
Karen asked that the meeting be adjourned. Tom Becker second this motion and meeting
adjourned.
Respectfully Submitted,
Patricia Hess, Recording Secretary