HOMEOWNER’S
ASSOCIATION MEETING
MARCH 14,
2022
Attendees: Karen Grant, Tony Mahoney, Ken Dobosz,
Shirley Hosner, Vinnie McCrave
Absent: Jim Glynn, Tom Becker
Karen Grant called the
meeting to order at 7:03pm.
Secretary’s Report: Tony Mahoney read the minutes from previous month’s
meeting. Karen Grant motioned that the minutes be approved, Shirley Hosner
seconded the motion and all were in favor. Approved.
Treasurer’s Report: Shirley Hosner reported the following Financial
Reports:
Bank Balance 1/31/22 $266,691.59
Deposits February 72,267.00
Invoices Paid February 24,985.31
Bank Balance 2/28/2022 $313,973.28
Reserves:
Money Marker $178,276.09
CD’s 151,162.34
Bank Balance $329,439.00
Polo Park Activities:
Bank Balance 1/31/22 $ 26,912.99
Deposits February 7,971.07
Invoices Paid 4,962.74
Bank Balance $ 29,921.32
Tony Mahoney motioned to
pay bills and accept reports, Ken Dobosz seconded the motion and all were in
favor. Passed.
Treasurer then reported on
past dues that are late, 6 over $1,000 and the largest is $5,300 (165 Jackson
Park), 6 residents still owe $360 ($2,100) and 30 still owe for first quarter.
There is $12,934 total still owed for dues, less than 6% overall. We should be
receiving the money from county for 165 Jackson Park property soon. Audited
reports are available for anyone to review, along with the last 4 years in the
Boulevard Clubhouse. If the next level audit is requested, each homeowner will
be assessed between $20 to $30 per household. At January’s annual meeting it
will need to be voted on if homeowner’s want certified audit by homeowner’s.
Activities going on: Corned Beef Sandwich 3/17 $7.00
per person
Horseshoe Tournament 3/18 Lunch
is available
Coffee & Chat Tuesday mornings
HotDogs Tuesday
Piedmont Block Party 3/26
Poker Run 3/27
CAP Meeting 3/28
Superintendent’s Revenge 3/29
Pizza Party Dance 4/2
Breakfast 4/9
AARP Taxes are available until 4/15
Golf Committee: Ken Dobosz reported the following:
Bank Balance 1/31/22 $19,592.13
Deposits February 21,764.45
Invoices Paid February 14,527.63
Bank Balance 2/28/22 $26,828.95
Ken asked that the
financial report be approved by the Board. Karen made a motion, Tony seconded
and all were in favor. Passed.
Ham dinner was a success.
Good feedback on entertainment. Hope to have him back. Couples golf will stay
at 3pm on Friday’s with no advance sign-up sheet. Signs on course now have 7am
to 7pm for golfers only. Activity tickets will be sold after golfers. Tickets
sales can only be sold 3 weeks in advance of event. Piedmont Block party is
free to everyone, PPIPS will have hot dogs and hamburgers for sale.
Buildings & Grounds: Tom Becker is on vacation, so Mike Mackey reported
that they have received bids on coating of the roof. No one responded to
replace roof. He has 1 bid already, need 2 more; once received pass on to board
to approve. All fasteners and screws will be removed/replaced. Warranty 20
years.
Bocce courts –. Dalton
Jodrey made a presentation to buildings and grounds, will be replacing rug on
#3, approved by committee. Cost will be $3,358. Karen postponed voting tonight
due to Dalton not being able to attend meeting, will call special board meeting
to vote to approve, hopefully by Friday.
Architectural: Jim Glynn absent, Karen reported that there have been a few things
going on – solar panels on people’s homes, will be reviewed by other people.
Need a committee for ARC, no one person should have all that burden on them.
Rules & Regulations: Tony Mahoney reported that he and Ken have taken
steps to get their fudiciary certificates. There are
no classes available at this time. After much reading about the statutes,
letters were written. Standard Operations Procedures are now available. People
are helping and we have a great liaison for the group.
CERTS:
Vinnie McCrave reported that 9 people attended the committee meeting. Instead
of working with the State, they will set up their own CERTS program for Polo
Park. Previous person who worked on this, will help in anyway
that she can.
CAP:
Karen Grant reported that there will be a jail tour for cap members on 3/17. At
last CAP meeting the deputy sheriff informed us that Posner Park has had a lot
of thefts, so please be careful, do the buddy system if possible. Also, golf
carts are being stolen so please take key in the house and put in the garage if
possible. If anyone has a medical card for marijuana, please see Marcia asap.
Concealed weapon class is 3/18. If you see a wild animal, please do not
approach, contact animal control. Do not feed the alligators. For cap, had 303
volunteer hours. Next meeting is March 28th. Judy Berube asked about
the activity on Covent Garden or back side of Challenger. Karen has asked the
sheriff’s department, they can’t disclose at this time, but said residents are
safe. Margaret Z reminded those present that in the 80’s people syphoned gas,
just be mindful.
Ann Peters asked about the
next level for audit. Right now our auditor does a financial statement. We’ve
had less that $500,000 in funds so a certified audit
was not needed. Now that we are, we can do a certified audit. Our costs is $9,000 for filing tax forms and financial statement.
Karen explained that it was not necessary in the past to do certified audit. If
we do indepth audit it will cost around $20,000 or
more. Our lawyer says what we do now is perfect. Homeowner’s will have to vote
on audit. If approved, each house would have to have an assessment.
Old Business: None
New Business: None
President’s Report: Karen Grant reported the following:
·
Keys have been
changed, mismanaged, has no idea who has keys. Kitchen refrigerator, freezer
and drawers locks changed. Barb Dundore
will pass out keys for kitchen, will need to sign for it. Changed 2 weeks ago,
someone has already broke into one of the freezers and
broke the new lock. Clubhouse and gym keys have not changed Getting more
cameras for areas.
·
Audit available
in front office for review.
·
People should not
be on golf course during pro shop hours – 7am to 7pm. One of residents got hit
in the head. A left handed golfer almost hit Karen and another person on the
putting green. Most golf courses around here won’t allow anyone but golfers on
course.
·
Will receive
money from county for Jackson Park this week. Soon other houses will be up for
auction.
·
Stanley Steemer will be here on March 23rd to Challenger
Clubhouse to do dance floor, carpets, both bathrooms and kitchen. Clubhouse
will interfere with court whist. Pro shop will also be done. They will be here
from 2:00pm to 6:00pm.
·
Summer calendar –
any ideas of what you would like to do, let someone of the Board know. Food
trucks was a hit last summer, maybe have them come back.
Mike Mackey was able to
show board members the information that Dalton showed to buildings and grounds
committee to work on Court #3 for Bocce . Karen Grant
motioned and Tony Mahoney seconded and all were in favor. Passed.
Barb Woodward asked about
zoom meetings. Gary Mrowka will see if it can be done.
Karen thanked Judy Berube
for working on the calendar and for all that she has done for the community.
Starting Monday, the calendar will be housed in the front office – there may be
a few glitches – give them time to learn the process. They will need name,
phone # and what you time you will need the space. A form will be developed for
everyone to fill out which will be better for record keeping.
Channel 998 is still
available for information for the park. Website, Facebook and Next Door also
has information regarding what’s going on. Give the info to the ladies so they
can post it on 998. (This channel is available for Comcast customers only.)
Karen Grant made a motion
to adjourn the meeting at 8:17pm, Tony Mahoney seconded and all were in favor.
Meeting adjourned.
Respectfully Submitted,
Robin Husted, Recording
Secretary