HOMEOWNERS ASSOCIATION MEETING

FEBRUARY 14, 2022

Attendees: Karen Grant, Jim Glynn, Shirley Hosner, Tony Mahoney, Tom Becker, Ken Dobosz

Absent: Vinnie McCrave

Karen Grant called the meeting to order at 7:00pm.

Secretary Report: Tony Mahoney read the minutes from last month meeting. Ken changed the ham dinner to March 11^th. Tony asked the minutes as presented (with Ken’s change) to the board be approved. Tom Becker motioned that the minutes be approved, Shirley Hosner seconded the motion and all were in favor. Approved.

Treasurer’s Report: Shirley Hosner reported the following Financial Reports:

Bank Balance 12/31/21 $ 91,889.11

Deposits January $206,006.00

Invoices Paid January $ 31,200.52

Bank Balance 1/31/22 $226,691.59

Reserves:

Money Marker $179,732.57

CD’s $151,162.34

Bank Balance $330,894.91

POLO PARK ACTIVITIES:

Balance 12/31/21 $ 15,252.64

Deposits January $ 13,632.98

Invoices Paid January $ 1,911.41

Bank Balance 1/31/22 $ 26,912.99

Activities going on: Disney Dance – 2/19 - $10.00 per person

Poker Run – 2/27 – 2pm

Barnyard Roadkill – 3/2 - $10.00 per person

Welcome Committee Strawberry Social – 3/6 - $5.00 (in advance and $6.00 at door)

Golf Committee Ham Dinner – 3/11 - $15.00 per person

Luncheon – Reuben Sandwich – 3/17

Jerry Braden talked about Winter Games – almost half way through. Golf scramble is 2/15 at 8:00am, coffee and donuts in the morning and lunch after the scramble. 155 people signed up for winter games. Next year there will be 5 weeks instead of 4. Any conflict with luncheon, please see him.

Golf Committee: Ken Dobosz reported the following:

Bank Balance 12/31/21 $ 13,731.90

Deposit January $ 16,615.77

Invoices Paid January $ 10,755.54

Bank Balance 1/31/22 $ 19,592.13

Ken asked that the financial reported by approved by the board. Karen made a motion, Tony seconded and all were in favor. Passed.

March 29^th there will be a Superintendent’s Revenge, $10.00 plus green fees if not a member or have punch card. Rick will set up course, it will be a lot of fun and challenges. No skills needed.

Ham Dinner – doors open at 5:30, dinner is at 6:00 and entertainment starts at 7pm. Take-outs are also available.

Buildings & Grounds: Tom Becker reported on the following: Pools – had a few issues, they have been resolved. Heat is almost back to normal. Will start having pool committee meetings – it will follow the rules & regulation committee meeting. Start 2 – 2:30pm, first Monday of each month. Pools are costing a lot of money. Our guys are checking the levels to see how chemicals are. The challenger pool was patched between 3 – 4 years ago. Every time we call Fiber Tech we are not receiving return calls. Tom has called a few places to get prices to resurface, estimates around $38,400 (sand and resurface fiberglass pool) just in case. Warranty on this will be a year only, doesn’t know how Fiber Tech repaired it last time. Tom also reported about the roof. Dodge Report put a letter on that site – all letters were to be sent in by March 1^st. They meet to submit their bids by March 7^th, haven’t heard anything as of yet.

Architectural: Jim Glynn reported on the following: He has had a few requests, minor landscaping, etc. There are things happening that homeowners are not reporting.

Rules & Regulations: Tony Mahoney reported on the following: Had first meeting, Rose Rybak will be committee chair. Checking up on what needs to be addressed. Thanked Gary Mohler for all his hard work.

CERTS: Vinnie McCrave was absent, no Dick Hamilton reported the following: There will be a meeting on February 15^th at 6pm.

CAP: Karen Grant reported the following: There is a meeting on March 17^th for CAP members to see Sheriff’s office and more. Marcia will be setting up self-defense class. No problems in Polo Park, but there have been problems in neighboring neighborhoods, especially in Bimini Bay. So please lock your doors. There will be a weapon’s class coming up for CAP members only, but the sheriff’s office does advertise on their website.

Old Business: None

New Business: Ken asked if the ARC had a committee, Karen stated that this will be addressed in the President’s Report.

President’s Report: Karen Grant reported the following:

· 165 Jackson Park went to auction, sold for $96,000 – should hear by end of week or next week information from court who bought it and when we should receive money. There are 2 more houses going on auction.

· Woodshed has new keys – door has been left unlocked and open. It now has a steel door, to use you will have to go to office and sign for key and when you are done you are to return the key to the office. Things have been returned broken and no one has told it was broken.

· RV – They will be securing the compound area.

· Bake Sale – Made over $1,000. They will be holding it again in the fall.

· Audit – The accountant will be doing audit next week. Once completed, the report will be in the front office for anyone to view. The last 4 years will also be available.

· Packets will be sent out after March 1^st for new homeowners. Please fill out emergency contact page and a copy of your license. Also, register your golf cart at the pro shop. If there is anything else that needs to be addressed, please let Karen know.

· Karen met with some real estate agents and they were less than enthusiastic in going over the rules and regulations to buyers. Re-Max and Bardell and Webb Realty are the most used, since they live in Polo Park. Karen went into a house for sale and asked the agent what kind of community this is and they knew nothing about the park. Kathy and Jeri do give agents a copy of the rules and regulations if they come into the office.

· Karen attended the meeting for rules and regulations, she really liked what she saw, gave her idea for ARC. Hard for one person to do, going to suggest the ARC form a committee to help out. Nancy and Lori met and came up with a binder with colors, etc. Going to show board members.

· New keys have been made for the kitchen. Barb Dundore will be giving out keys. Locks have been changed in Challenger clubhouse; refrigerator, freezers and storerooms. Had a kitchen meeting and this came up. Made a wish list and going through everything.

· Mary Chaney asked if Rules and Regulations have been approved by lawyer. Karen is waiting for the last item (covenants). Everyone will get a copy old/new homeowners. Karen Whittaker asked if there will be a price to get another copy if homeowners need one. The first copy will be free, if you need another there will be a cost. Luann Dobosz will put it on the website once it is approved. Gary Mohler will help with the changes. There will be a power point presentation in regard to changes.

· Tammy Mayberry wanted to thank those who baked for tonight’s meeting. Still needs some cookies for the next 3 months.

· Karen stated that is seems like there is a select group of people who are always volunteering. So please think about volunteering, 1 day a month, 1 hour a day, etc. The older ones are getting tired. There are things that need help with, please ask. It helps cut costs for things in park.

Karen Grant made a motion to adjourn the meeting, Tony Mahoney seconded the motion and all were in favor. Meeting adjourned.

Respectfully Submitted,

Robin Husted, Recording Secretary