POLO PARK HOMEOWNER ASSOCIATION

426 Polo Park Blvd. Davenport, FL 33897

863-420-1591

Polo Park Homeowners meeting for August 12, 2024 @ 7:00 pm

Attendance: Daniel Basham (President), Linda Bailey (Secretary), Marianne Helmprecht (Treasurer), Scott Rapp (Director), Linda Sheerin (Director), Jeff Polston (Director)

Absent: Mike Wright (Vice-President)

Call to Order:

Pledge of Allegiance was led by Daniel Basham

Prayer was led by Richard Ackerman

Daniel Basham announced that there was a quorum and reminded everyone to sign in showing that they were in attendance at the HOA meeting.

Secretary’s Report by Linda Bailey

Linda B. moved that the board accept the minutes from the previous meeting. Marianne H. seconded it. All were in favor of accepting the minutes.

Treasurer’s Report by Marianne Helmprecht

Homeowners account

Bank Balance @ June 30, 2024 $284,638.62

Deposits $ 56,519.14

Invoices $ 47,982.51

Bank Balance @ July 31, 2024 $293,175.25

Activities money in the HOA account $ 9,457.89

HOA money in the bank @ July 31, 2024 $283,717.36

Reserves $173,923.47

CD $160,783.44

Total Reserve and CD $334,706.91

Golf Course

Bank Balance @ June 30, 2024 $ 15,919.76

Deposits $ 14,689.89

Invoices $ 19,637.27

Bank Balance @ July 31, 2024 $ 10,972.38

Activities Report

Balance @ May 31, 2024 $ 46,761.84

Deposits $ 4,482.94

Invoices $ 1,223.61

Bank balance @ June 30, 2024 $ 50,021.17

Activities money in the HOA account $ 9,457.89

Fifth/third $ 3,596.17

Grand total $ 63,075.23

There is one home that is currently at the lawyer, there are 7 going to the lawyer and there are 41 homes that have not paid this quarters HOA dues.

Linda S. made a motion to accept the Treasurer’s Report; Daniel B. seconded the motion. All were in favor of accepting the Treasurer’s Report.

Committee Reports

Golf Committee by Jim Rose

The pro shop took in $2,403.89 from play and memberships. Income is down from this time last year by $652. Income to date is $87,604.91 this year. That is an increase of $5,498 from August 1 last year. Summer specials are still on. Website booking system continues to attract golfers. Starting in September, Jim will be in the pro shop from 10 am to 1 pm without pay to monitor the number of players and see if its worth scheduling an employee to work those hours.

Buildings and Grounds by Scott Rapp

Not much damage in the park to date. However, due to enormous amounts of rain, there is flooding. Plans are to have an engineering company come out and do a survey of the water levels, pipe levels, swamp levels depending on the vote later in the meeting to make recommendations to us. County is still addressing 4 distinct areas within the park. One is the pipe to the lake out behind the parking lot of the Challenger Clubhouse. Another is at Menlo Park Ave and Polo Park Blvd where there is standing water. Polk County is going to redo the whole area. On Jackson Park Blvd towards the dead end is another location where there are pipes on each side. On one side, the pipe is washed out and on the other side, the concrete cap has come off. Another is on the horseshoe bend on Menlo Park Ave, another pipe needs a cap. Due to a water spigot being left on, Linda S. suggested a camera out front of the Challenger Clubhouse. Scott will look into it.

Rules and Regulations by Linda Sheerin

Forty-eight letters were sent in the month of July. Thirteen issues have been fixed. Six issues from last month will to the Standing Fines Committee.

Letters were sent to Standing Fines Committee herein labeled A, B and C.

A) Business truck and trailer should not be parked outside of the house. Address: 531 Tivoli Park Dr.

Linda S. made a motion to send A to the Standing Fines Committee at $50.00 per day up to a maximum of $1,000.00. Linda B. seconded it. All in favor except Jeff Polston. Motion was passed.

B) House needed landscaping cleaned up. Address: 274 Jackson Park Ave.

Linda S. made a motion to send B to the Standing Fines Committee at $50.00 per day up to a maximum of $1,000.00. Linda B. seconded it. All in favor except Jeff Polston. Motion was passed.

C) House needed power washing and landscaping cleaned up. Address: 721 Polo Park Blvd.

Linda S. made a motion to send C to the Standing Fines Committee at $50.00 per day up to a maximum of $1,000.00. Scott R. seconded it. All in favor except Jeff Polston. Motion was passed.

D) House needed landscaping cleaned up. Address: 225 Nesbitt Park Ave.

Linda S. made a motion to send D to the Standing Fines Committee at $50.00 per day up to a maximum of $1,000.00. Linda B. seconded it. All in favor. Motion was passed.

E) House needed landscaping cleaned up. Address: 133 Jackson Park Ave.

Linda S. made a motion to send E to the Standing Fines Committee at $50.00 per day up to a maximum of $1,000.00. Linda B. seconded it. All in favor. Motion was passed.

F) House for storage and car port cleanup. Address: 253 Piedmont Park Ave.

Linda S. made a motion to send F to the Standing Fines Committee at $50.00 per day up to a maximum of $1,000.00. Jeff P. seconded it. All in favor. Motion was passed.

Architectural Review Committee (ARC) by Linda Sheerin

Thirteen forms were submitted, with 3 denied.

1. An enclosure of a car port with sunshade curtains. Only pvc wood or metal allowed with prior ARC approval. All approved in the denial.

2. A 20 ft by 30 ft free standing structure made of metal and wood placed on a concrete slab. Jeff P. made a motion to turn the form down, Daniel B. seconded the motion. All were in favor. Motion was passed.

3. A plastic utility shed to be secured to the ground with 4 screw bars. Daniel B. moved to deny this request. Jeff requested that it go back to the ARC to obtain further details. Linda S. seconded the amended motion given by Jeff P. All were in favor.

The final one relates to the house on Jackson Park Blvd. that poured concrete in their yard and attached the concrete to the golf cart path on the golf course. This has been discussed in past meetings. Jeff P. made a motion to table this for more discussion, Scott R. seconded it. All were approved. Motion was tabled.

Pools by Marianne Helmprecht

Committee is asking the board to consider having the pool furniture cleaned of mold, dirt and sunscreen every month from May until September and as needed from October to April. Elise Hersey told the board that Mr. Green is not under contract. Scott R. will talk to Butch and have him clean the pool furniture.

CERTS by Linda Bailey

All were asked to familiarize yourselves with the emergency locations. None of the shelter locations are manned until there is a need.

CAP by Linda Bailey

August 26 at 10:30 am Polo Park will host the August CAP Coordinator Meeting for the County in the Challenger Clubhouse.

Veteran’s Committee by Daniel Basham

Nothing to report.

Standing Hearing Committee by Linda Sheerin

Three went to fining, with only one fined.

Documents Review Committee – Jeff Polston

Committee is waiting for the attorney to return the documents with changes to be made (if any). Once the documents have been returned, Richard Ackerman, Committee Chairman, the committee will review the documents and have town hall meetings.

Audit Committee – no one available to give a report.

Suggestions

Rain Slickers for Employees – not needed

Reminder to Board Members to take HOA classes

Damage to Homes on Golf Course – set up an Escrow account - $1.00 per round

Thursday Breakfast would like a 45 cup coffee pot – already found

Old Business

Hurricane Preparedness by Linda Bailey

Thanked the volunteers who came out. Reminded all that each and every storm that passes through needs volunteers to move the furniture.

Engineering firm Approval by Scott Rapp

After a lot of research by Sam Harris, Zoller Engineering was interested in the project. Scott R. made a motion to have Zoller Engineering do the engineering study, Linda S. seconded the motion. All were in favor.

New Business

Organizational Chart by Linda Sheerin

Linda S. updated the organization chart that hangs in the office to reflect our current positions and activities.

Creation of Policy on receipt of threatening emails or letters by Jeff Polston

Jeff P. would like to set up a policy on receipt of threatening emails or letters.

Activity Events by Linda Bailey

New group getting together called the Artist Circle at the Boulevard Clubhouse on the first Friday night of the month from 4 to 6 pm. Dances coming up are the Halloween Dance in October, Veterans Dance in November, Dukes Dance on January 11, Snow Ball at the end of January.

Hot Dogs starting in October. Judy Husted is in charge. Call her if you can help.

President’s Message by Daniel Basham

Thank you to everyone on the committees on their endeavors to maintain this community.

Linda Sheerin made a motion to adjourn the meeting at 8:40 pm; Linda B. seconded it.

Open Forum

Mary Lou Maiellano (441 Tivoli Park Dr) expressed her dissatisfaction with the swales that were dug on her property and the debris that washed down to her home through these swales and the ensuing letter from the board concerning her weeds. Daniel Basham responded by informing that it was the county that dug the swales.

John Skumin (203 Douglas Park Ave) asked when the county was coming out to take care of the water that has accumulated after Debbie and now stands as a breeding ground for mosquitoes. John asked for the board to contact the county about said standing water. Jeff Polston and Scott Rapp discussed with John their concerns and possible solutions to take care of the water.

Mary Ella Grass (121 Menlo Park Ave.) informed the meeting that her husband would be willing to help take care of properties that are in need.

Mary Dolan (154 Kensington Park Dr) asked what the total legal fees were to date.

Tony Mahoney (1014 Challenger Ave) would call a meeting of Angels, not an official committee, just people wanting to help.

Respectfully submitted,

Wendy Mudd

Recording Secretary