POLO PARK HOMEOWNER ASSOCIATION
426 Polo Park Blvd. Davenport, FL 33897
863-420-1591
Emergency Polo Park Homeowners meeting held at the Boulevard Clubhouse for October 30, 2024
Attendance: Daniel Basham (President), Mike Wright (Vice-President), Linda Bailey (Secretary), Marianne Helmprecht (Treasurer), Jeff Polston (Director), Scott Rapp (Director)
Call to Order:
Pledge of Allegiance was led by Daniel Basham
Prayer was led by Richard Ackerman.
a. Mike Wright stated that a crew emptied the pro shop. They recorded their hours with hopes that the insurance company will pay the HOA a small fee for hours worked. Mike Wright suggested that be checked out.
b. The adjuster told Scott Rapp to take the wallboard out up to 4 feet. Proposal is still to come. Scott Rapp believed that the tear out will be included in the proposal.
c. Mold remediation comes next. Estimates are coming in. Once the mold inspection has passed, a certificate will be given.
d. Kitchen cabinets were ready to be ordered. Sam Harris felt that the board should authorize the next step. Adjuster advised to take lots of pictures.
e. Sam Harris informed the meeting that currently the insurance company has promised Polo Park $20,000 for contents and $20,000 in advance. Robin Harris told us that the insurance policy limits were $200,000 for contents and $500,000 for the building.
f. Shirley Hosner will order another portapotty.
g. Dan Baumer has agreed to be the project manager and has stated that he doesn’t want to be paid. Dan Baumer is a licensed contractor in the state of Florida. Dan Baumer wishes to meet with Sam before making any commitment.
a. Linda Bailey said that when a decision needs to be made by the Buildings and Grounds, they would ask the board members to have an emergency meeting so that the decision can be made in as timely a fashion as possible.
b. As project manager, when Dan Baumer indicates that it’s time to hire a licensed contractor, the quotes that Sam Harris has received for contractors will be investigated. Sam Harris has indicated that he has three (3) to four (4) remediation bids.
c. Dan Baumer suggested to move forward on the rehabilitation of the clubhouse and not wait for the insurance company to respond. It has been his experience that the insurance company will catch up with the rehabilitations being done.
d. Scott Rapp made a motion to the floor to let Sam Harris and Dan Baumer make the decision on which of the three (3) bids on remediation and mold to use. Daniel Basham seconded the motion. All were in favor.
e. Scott Rapp made a motion to have Town Hall meetings every Wednesday night until the emergency is over to keep the residents informed; seconded by Jeff Polston.
Scott Rapp reminded everyone that we have a study being done by an engineer, who has been hired by the park, to prevent future flooding.
Jeff Polston mentioned the research into products that are mold resistant and waterproof.
Scott Rapp motioned to adjourn the meeting; seconded by Linda Bailey.