POLO PARK HOMEOWNER ASSOCIATION

426 Polo Park Blvd. Davenport, FL 33897

863-420-1591

 

Polo Park Homeowners meeting for June 10, 2024 @ 7:00 pm

Attendance:  Daniel Basham (President), Mike Wright (Vice-President) by telephone, Linda Bailey (Secretary), Marianne Helmprecht (Treasurer), Jeff Polston (Director), Scott Rapp (Director), Linda Sheerin (Director)

Absent:  no one

Pledge of Allegiance was led by Daniel Basham

Prayer was led by Marcia Rockinson.  Prior to the prayer, Marcia let everyone know that Marion Geake had lost her battle against cancer and to please remember her family in our prayers.

Daniel Basham announced that there was a quorum and reminded everyone to sign in showing that they were in attendance at the HOA meeting.

Secretary’s Report by Linda Bailey

Linda B moved that the board accept the minutes from the previous meeting.  Linda S seconded it.  All were in favor of accepting the minutes.

Treasurer’s Report by Marianne Helmprecht

Homeowners account

Bank Balance @ April 30, 2024                                 $374,891.60

Deposits                                                                      $  17,397.38

Invoices                                                                      $101,686.65

Bank Balance @ May 31, 2024                                  $290,602.33

 

Activities money in the HOA account                       $  12,704.72

HOA money in the bank                                             $277,897.61

Reserves                                                                     $164,052.70

CD                                                                               $157,578.36

Total Reserve and CD                                                 $321,631.06

 

Golf Course

Bank Balance @ April 30, 2024                                 $  23,195.86

Deposits                                                                      $  15,145.57

Total after Deposits                                                    $  38,341.43

Invoices                                                                      $  25,022.27

Bank Balance @ May 31, 2024                                  $  13,319.16

 

Activities Report

Balance @ April 30, 2024                                          $ 44,835.40

Deposits                                                                      $   4,800.03

Invoices                                                                      $   3,564.85

Bank balance @ May 31, 2024                                  $ 46,070.58

 

Activities money in the HOA account                       $ 12,704.72

Fifth/third                                                                   $   3,596.17

Grand total                                                                  $ 62,371.47

Aging Report for four properties that have gone to the lawyer.  One property is going into foreclosure and will, perhaps, go to auction.  The address of that property is 721 Polo Park Blvd.  There are still 20 residents that haven’t paid their HOA dues for April 2024.

Daniel Basham asked for someone to accept the Treasurer’s Report.  Linda S. made a motion to accept the Treasurer’s Report; Daniel Basham seconded the motion.  All were in favor of accepting the Treasurer’s Report. 

Committee Reports

            Golf Committee by Mike Wright

Butch and Rick are making up their hours working on the course.  Rick is applying for his Social Security as he is 67.   

            Jim Rose gave the figures for the Pro Shop for the month of May $3,269.  Year to date.  $82,887.  That puts us up $4,967 for the year in comparison to this time last year.  Out of the $82,887 dollars the golf course has made $435 with just the summer specials that were started.  In the honor box we have had 43 people which is $2,393.  Out of the $82,887, $17,000 is membership and punch cards.  That puts us up about $5,000 from this time from last year.  The staff at the Pro Shop have had their hours cut as the golf course is not making much money at the moment.  

            Buildings and Grounds by Scott Rapp

Scott Rapp made a motion for the beautification project by Cece.  The project is to plant 3 live oak trees in the triangle with some benches and some solar light posts.  This project will be totally funded by the summer bingo kitchen.  The new trees will be watered by a committee and will use a neighbor’s water source if needed.  The neighbor will be reimbursed for the cost of the water.  Discussion occurred concerning the type of trees to be planted.  Daniel Basham moved to table this discussion until next month; Jeff Polston seconded the motion.  All were in favor of tabling the motion.    

The islands at the entrance way to our park are owned by the Polk County.  Prior to any work on the islands (installation of water or electricity), Polk County will require detailed plans and a contract drawn up.  This discussion has been tabled.

            Rules and Regulations by Linda Sheerin

          The question of whether a gazebo or pergola should be allowed in the front yard came up.  Linda S would like input from the residents.

          The Documents Committee have completed the Amended and Restated Rules and Regulations.  It will be on the website and copies will be available for anyone who wants it.  Linda S made a motion to accept the current written Amended and Restated Rules and Regulations; seconded by Linda B.  Jeff Polston raised concerns about the Rules and Regulations. 

          Those in favor were Daniel Basham, Mike Wright, Linda Bailey, Marianne Helmprecht and Linda Sheerin. 

          Those who voted against were Jeff Polston and Scott Rapp.

          The Amended and Restated Rules and Regulations were passed.  Daniel Basham reminded all that the document is a living document and can be amended at any time.      

            Architectural (ARC) by Linda Sheerin

Pools by Elise Hersey

Marianne Helmprecht was not able to attend the Pool Committee meeting so she asked Elise Hersey to report.  Elise reported that the committee decided to postpone the resurfacing of the Blvd clubhouse pool until 2025. 

The Pool Committee decided to ask the board to look at the cost of conversion, to have the filters replaced and have all the pipes and joints inspected as well as the heating and repair or replace as need be.

            CERT by Dick Hamilton

            Reminded everyone of the meetings.

            CAP by Marcia Rockinson

Reminded everyone of the meetings but advised everyone that there would not be a meeting this month.

            Veteran’s by Sam Harris

            Advised everyone of the 4th of July festivities.

            Standing Fines by Linda Sheerin

            Informed us that Howie Biichle has resigned.  Elise Hersey will now chair that committee.

            Documents Committee

            Audit Committee

Old Business

            Swale Progress by Scott Rapp

            Final weeks of the Swale project.  Scott is working on getting a clear, level path to the triangle for golf carts.  Sometime in the future, there will be a contest for best swale treatment for which Lowes has graciously donated some gift cards.       

New Business

            Welcome Committee by Linda Bailey

            Daniel Basham has volunteered to tour new owners around the park and introduce them to the office staff on behalf of the Welcome Committee.  Marcia Rockinson as the head of the Committee would like to take this to the Committee for a vote but thought this was a great idea.   

            Island Contract with County by Scott Rapp

            Has been covered.

            Kensington Beautification Project

            Has been covered

            Volunteers Needed by Linda Bailey

Requested volunteers to help power wash the white chairs from the Challenger Clubhouse.

            Hurricane Preparedness by Dick Hamilton

            Working on it.

Suggestion/Questions

            Contest for Best Swale Improvement by Scott Rapp

            Has been covered.

            Rain Barrels at Blvd Clubhouse by Linda Bailey

            Not enough rain for rain barrels.  Buckets are good enough to water plants.

            Selling of HOA Equipment by Linda Bailey

            At this time there is no equipment to be sold. 

            Kensington Parking Situation by Linda Bailey

            There is nothing legally that the board can do.  As long as the owner of the vehicle lives in the park, or a guest of the vehicle owner or a tenant of the vehicle owner, they can park on the roads, driveway and parking lots.  Linda Sheerin suggested that anyone who is having a problem with the parked vehicle, write a letter to the owner of said vehicle.

Activity Events by Linda Bailey

Summer Bingo on a Tuesday evening.  Summer hotdogs on Tuesday at 11:00.  Painting with Cece at 5:00.  Rummi cube on Wednesday at 11:00.  Three-mile walking class at 8:00 am every Monday, Wednesday and Friday and two-mile on Saturday.  Line dancing and pickle ball and bocce and Sunday night dime bingo are all running.  Sunday there is volleyball in the pool.  Thursday nights there is a jam session at 7:00 in the Challenger Clubhouse.  Linda Ajootian has arranged a cruise which is posted at each clubhouse.

President’s Message

If anyone has a complaint about an employee of the Park, please speak to a board member and not to the employee.

Do not touch the PA system in the Challenger Clubhouse unless you have been trained in our PA system.

Adjournment

Linda Sheerin made a motion to adjourn the meeting; Linda Bailey seconded it.

All were in favor of adjourning the meeting.  Meeting was adjourned at 8:26.

Open Forum

Lauri Wares gave us her opinion of the location of a pergola.

George Crandol talked about the parking on Kensington Park Dr.

Dick Hamilton asked when a committee will be formed to put in nice vegetation in front of the walls.

Marcia Rockinson informed us that as of October 2024 those driving a golf cart must be 18 years of age.