HOMEOWNERS
ASSOCIATION MEETTING
NOVEMBER 14,
2022
Attendees: Karen Grant, Jim Glynn, Shirley Hosner, Tony
Mahoney, Tom Becker, Vinny McCrave and Ken Dobosz
Absent: None
The meeting was called to
order at 7:00pm by Karen Grant, Board President.
Secretary’s Report: Tony Mahoney
told everyone if they wanted to see the minutes from previous meeting, they are
available in either clubhouse or on-line as well. Tom Becker motioned to accept
the minutes as submitted, Ken Dobosz seconded and all were in favor. Minutes
were accepted as submitted.
Treasurer’s Report: Shirley Hosner
reported the following Financial Statements –
HOA: Bank Balance 9/30/2022 $161,293.05
Deposits October
49,863.53
Invoices Paid October 38,900.33
Bank Balance 10/31/2022 $172,675.99
Reserves:
Money Market $244,454.99
CD’s 151,169.24
Bank Balance 10/31/2022 $395,624.23
Polo Park Activities:
Bank Balance 9/30/2022 $ 43,864.62
Deposits October
4,003.00
Invoices Paid October
702.35
Bank Balance 10/31/2022 $ 46,827.43
Tony Mahoney made a motion
to accept financial reports as submitted. Tom Becker seconded and all were
favor. Passed.
Shirley reminded those
present, that the activities balance can only be $15,000.00 by the end of the
year. Please see Shirley to let her know what you will be spending the money
on.
Shirley then reminded
everyone what activities are going on:
Tuesdays, Coffee and Chat 7:15am to 8:30am; Hot Dogs/Brots,
11:00am to 12:30pm; Bingo, 5:45. Wednesday, November 16th is a
celebration of life for June Hogue at 2:00pm. Friday, Craft Show set up, no
cards. Saturday, November 19th, Craft Show 8am to 2pm; Country
Breakfast 7am to 8:30am; Lunch 10:30am to 1pm. They are also having a Bake Sale
during the Craft Fair. Winter Games start 1/30/2023 until March 4th,
with a luncheon being provided. Cost per person is $15.00, sign up in pro shop
starting 12/4 through 1/24. Please be at event(s) 15 minutes prior to start.
Golf Committee Report: Ken Dobosz
reported the following:
Bank Balance 9/30/2022 $ 4,985.98
Deposits October
9,305.39
Deposits HOA 10,000.00
Invoices Paid October 14,031.42
Bank Balance 10/31/2022 $10,259.95
Jim Glynn made a motion to
accept the golf committee financial report as submitted, Tony Mahoney seconded
and all were in favor. Passed.
Ken then thanked everyone
for helping with the clean up after the storm. It is most appreciated.
Ken has received quotes
from 2 companies for cutting trees on golf course. Bo Tree Service is $2,200.00
per day which would be $6,600.00 if he was here for 3 days. Oscar gave a quote
of $1,500.00. Difference is that Bo’s would have equipment, while Oscar would
use ladders. Ken also checked into the Sunbelt Rental to rent a pump, would by
$1,922.35 for a week. We could buy a pump for $4,493.96, problem with that
would be we would have to use our tractor to hook it to. Would be 1/3 of cost
if we rented.
Buildings & Grounds Report: Tom Becker
reported on the following: Challenger Pool – discussed fixing the bottom, needs
to be redone. Quote from Spies was $60,000 to drain pool, put new fiberglass
on, sand and have to smooth it. Also quote for $50,000. The pool is getting
bad. Most places do not do fiberglass anymore. Boulevard pool is coming up. We
put up the new signs. The cleaning people do clean the filters. They did a good
job of removing mold. Changed filters. Richard and Fred check the levels Monday
through Friday. We got a good report from the health department. Pool cleaner
company only will clean the pools not the deck. Nellie blows it off Monday
through Friday. Those at the pools on weekends, will need to do it themselves.
Also, need a new chairperson for pool committee. Pool committee is asking board
to let them buy the umbrellas (14 of them) at $245 to $300 each from Palm
Casual. Warranty is good for only 1 year. No warranty on material, frame only.
Karen Grant is not comfortable purchasing anything from Palm Casual due to how
they handled the chairs and lounge chairs, they are still uneven. Shirley gave
someone the name of the place Orange Lake uses to see how their pricing is. If
we went with Palm Casual we would have to put that
amount in the budget each year. Tony suggested we would rather get the cheaper
umbrellas as needed, cost is more efficient. Tom made a motion to not accept
quote from Palm Casual, Tony seconded the motion and all were in favor. We will
look into the company Shirley suggested and check with company we use now for
pricing.
Boulevard Roof is still in
need of repair, also need new gutters, hopefully do at same time. New roof
$26,000 and with gutters, $32,000. Hopefully look into once hurricane season is
over. Hasn’t gone through the committee, just FYI. Challenger roof peak needs
minor repair. The company who did the work agreed to come and fix at no cost to
us.
Flooding in part, still
waiting for brush to be picked up, also waiting on FEMA (we are on their list).
Once all the debris is picked up, there will still to do more cleanup. The
current flooding on Douglas, Nesbitt, Menlo, Covent, Challenger is okay during
normal rains, but with heavy rains, unfortunately, the streets will flood. The
county has a pump in the Menlo pond. Tom suggested that we hire a Florida
Licensed Engineer to look over our storm/water management system. Park was done
in phases, so we need to look how it runs. Tom made a motion to continue
services to look at engineers to get quotes for park (Tom would be willing to
be on the committee to follow through with this once his term is up). Gary
Mohler said the roads should be the county’s problem since they are county
roads. Tom spoke with county, according to our
Also, Tom mentioned that 3
generators have been sold. Also they are selling a Cushman that has bad breaks.
A gentleman is interested and offered $1500.00. Tom made a motion to accept the
man’s offer, Ken seconded and all were in favor.
Architectural Review Report: Jim Glynn
reported that 1 house had submitted to repaint their house the same color.
There are some changes being made due to storm that the insurance company is
doing without a review.
Rules and Regulations Report: Tony Mahoney
reported that the committee are going out.
3 different houses, can’t
get ahead of the weeds. Spraying weed killer then the rain washes it away.
Please check before you make a claim, really understand the circumstances
during all the rain.
CERTS Report: Karen Grant reported last month
that we are no longer certified through the County. If anyone is interested
they would have to go to Bartow for classes. If no one is interested, it will
be dissolved. You have until the next board meeting to sign up. If dissolved,
we would check to make sure no grant money would have to be returned, along
with any equipment. Dick Hamilton said he is having a hard time getting
volunteers. One meeting no one showed up, and at another meeting, only 1 person
showed up. The equipment does belong to Polo Park, so it would not have to be
returned. If we do our own committee, they would have to be CPR certified. We
would not be able to give our wheelchairs, walkers or canes as this would be a
liability to polo park. Insurance company would not give out a rider. AED
machine can only be used if you have training. Will be looking into having a
CPR class here, waiting on dates.
CAP Report: Karen Grant reported that there was a meeting
in October. Deputy sheriff was supposed to come tonight but something came up,
hopefully able to come to December’s meeting. Please lock doors, leave nothing
in your car. If a break in does happen, please contact the sheriff’s
department, any information you give them, is a big help in catching the criminal.
If you go away and have a packaged delivered, please ask a friend or neighbor
to get it and hold it until you return. Bimini Bay is now called Island Resort
if you have to call sheriff’s office.
Old Business: Vinny wanted to let everyone
know that baskets for veterans will be sold during the craft fair. 8 tickets
for $5.00. Also, asked if veterans could be put on the agenda. Just a reminder
that Polo Park Veterans will receive 10% of proceeds if you dine at Texas
Roadhouse tomorrow night from 3:30pm to 8:30pm. Just drop off your receipt in
the basket by hostess desk. Veterans will be added to agenda.
New Business: Ken Dobosz made a motion to
accept Oscar’s bid to cut the trees, Tony Mahoney seconded the motion and all
were in favor. Passed.
Ken Dobosz made a motion
for the welcome committee to be put under the rules and regulations liaison.
When people move in they will meet with a representative of the welcome
committee to read the rules, regulations, by-laws and covenants. Also, to sign
an acknowledgement of having reviewed the aforementioned. The signed copy will
be placed in that address, before receiving their keys and wrist bands to all
common areas of Polo Park HOA. Tony Mahoney seconded and all were in favor.
Passed.
President’s Report: Karen reported
that she has called FEMA, they are focusing on the hard hit areas. They will
get to us when they can, no dates as of yet. They will also not pick up
anything that has been placed in plastic bags. Looking for new chairperson for
the pool committee. Food truck is coming tomorrow, Monsta
Lobsta from 4pm to 6pm. Going to look into getting
more food trucks. Put brush in cans for the county, which is not FEMA. Putting
cameras back in the kitchen. Richard Diehl has to replace parts in the bathroom
faucets as someone took at the screen in them. In regard to renting out the
clubhouses for special occasions, there will be a $100 deposit along with $300
rental fee. Kitchen fee will be $40. You will receive the deposit back as long
as clubhouse has been cleaned, everything put back, lights are turned off,
thermostat is set back to setting, and the door is locked. A vote will be taken
at next month’s meeting. With everything going up, hopefully this will
alleviate elevated costs. Policy’s will be made up for people to sign along
with a waiver if people serve alcohol. If you bring your own plates, utensils,
etc., there will be no kitchen fee. A ½ door has been added to entrance to
kitchen. 3 quotes have been collected for new stove in kitchen. Will have to
meet and select which one they want.
Richard Ackerman reminded
those present that we need board members. Sign up is done this Friday, November
18th at noon. If no one signs
up, then people will be appointed to board.
Karen then thanked Elise
for coffee and cookies.
Frank Libbi asked if
anyone would be interested in signing up with their emails to be notified when
things are going on, ie: board meeting. It would only
be informative, no responses allowed. Luann Dobosz would also be involved with
this. Ken said there will be a consent form to sign up. If you decide you do
not want to be included, you will be taken off.
Ceil asked if the new
rules and regulation having been done. We are still waiting for them.
At 8:50pm, Karen Grant
made a motion to adjourn the meeting. Tony seconded and all were in favor.
Meeting adjourned
Respectfully submitted,
Robin Husted, Recording
Secretary